Keeping a clean office space is crucial for every business owner. However, there is rarely enough time in the day to run a business and clean simultaneously. In addition, both tasks can be pretty involved, making it easy to spread yourself thin if you’re trying to accomplish everything at once. Luckily, a daily office cleaning checklist can help you streamline this process.
With a detailed plan to help you tackle the cleaning tasks in your office, you can minimize the time spent cleaning without sacrificing an organized, sanitary environment. If you’re unsure where to begin, you’re in the right place! Read on for a few suggestions from the experts at 360clean.
Why Having a Daily Cleaning Checklist Matters
A clean office facilitates a positive and productive environment for your employees. And a checklist can help you delegate tasks and optimize productivity among your staff. The best cleaning checklists will cover every area of your office, so you can ensure nothing is overlooked. Additionally, it should contain detailed instructions addressing how each room should be cleaned, what cleaning products to use, and when the tasks should be completed.
Cleaning Waiting Rooms and Reception Areas
The waiting room and reception area are two of the most important places to keep clean throughout the day. After all, these are spaces where customers, prospective customers, and vendors get their first impression of your office. As such, ensure they have a positive experience from the moment they set foot through the door by following the steps below.
Make the Front Doors & Carpet a Priority
With traffic coming in and out throughout the day, it’s easy for your doors to collect fingerprints and welcome mats to collect debris. So make it a priority to vacuum rugs throughout the day, especially on rainy days, and wipe away fingerprints from glass doors. Additionally, sanitize high-touch areas like door knobs.
Clean the Welcome Desk
The welcome desk is likely the first place your employees will interact with your customers. When customers enter the office, they will probably walk straight to the receptionist. So, you’ll want to make sure the desk is dusted, disinfected, and free from debris. To mitigate this task, keep disinfectant wipes stocked here so that the area can be cared for throughout the day. Also, remember to disinfect items like pens throughout the day if visitors regularly use them to sign in. Having two cups labeled “clean” and “dirty” for pens is always wise!
Make Sure There Is Enough Fresh Water for Visitors
If your visitors are waiting for service for any amount of time, it is a good idea to have fresh water available. Whether you have a water cooler or a fridge, ensure enough fresh water for guests to drink throughout the day. Additionally, ensure the cooler or fridge is safely cleaned and free from dirt and debris.
Organize Books and Magazines
If your guests are waiting for any amount of time, they might look for something to read. This is why waiting rooms traditionally stock an assortment of magazines. However, magazines can quickly become an eyesore if they aren’t organized and cleaned regularly. In addition to organization, toss them in the trash when they become dated, worn, and torn from excessive use. After all, you don’t want your customers handling magazines with sticky covers or unsightly tears.
Empty Trash and Recycling Bins
Overflowing trash bins are a sight that can leave a negative impression on customers. They can also emit a pungent odor that inspires people to leave the room. Have your cleaners or staff empty the bins consistently throughout the day. Additionally, institute a policy requiring people to empty the bins when they become too full.
Clean the Windows
Windows can get dirty very quickly. When they do, it can impart a dismal feeling throughout any reception area. You want your windows to provide an inviting view of the landscape outside, not make people wonder how long it has been since they were cleaned. Fortunately, cleaning windows is relatively simple and involves just a few steps:
- Clean the glass with the appropriate chemicals
- Wipe the chemicals away with a towel, and let the windows dry
If it is a particularly slow day for your office and the weather is pleasant, take the time to care for outside windows in the reception area, too. Doing so will help the sun shine more brightly through your windows, creating a cheery atmosphere.
Disinfect High-Touch Surfaces
High-touch surfaces can spread germs that could cause a significant portion of your workforce to get sick. These surfaces include all of the following:
- Desk edges, especially of the reception desk
- Handles and faucets, especially on the fridge or water cooler
- Remotes and keyboards
High-touch surfaces can vary from office to office. To keep your employees and customers safe, take some time for a walk-through and identify all the high-touch surfaces in your reception area.
Clean the Carpet
If your reception area has a carpeted floor, you should deep clean it at least once every three months. Carpets can be a breeding ground for dirt, viruses, and bacteria, and a deep clean can help reduce allergins while promoting a fresh space that looks and smells nice.
Cleaning Office Bathrooms
Cleaning an office bathroom isn’t much different from cleaning your bathroom at home, but it might require more elbow grease. Here are a few tips to get the job done.
Clean and Disinfect the Sinks
Sinks are high-touch surfaces that everyone in your building interacts with at one point or another. So, you’ll want to ensure the basins and faucets are cleaned and disinfected, as well as the counters and soap dispensers.
Clean and Disinfect the Toilets
Like sinks, everyone who visits your building will probably use the toilets eventually. This is why you should always keep them looking pristine. Ensure there are no stains or clogs, and regularly clean and sanitize the bowl. Finally, ensure the toilet paper is always stocked. The last thing you want is a visitor embarrassingly asking the neighboring toilet if they can spare a square of toilet paper!
Clean and Disinfect the Floors
If the floors in your restroom are not regularly cleaned and disinfected, visitors can track bacteria from the bathroom throughout your facility. With this in mind, vacuum up any debris and dust that may have settled, then mop the floor with a disinfectant. Always make sure to use proper signage so visitors are aware the floor is wet. The last thing you want is for someone to slip and fall.
Clean and Disinfect Hard Surfaces
The treatment you gave the floor should apply to any hard surfaces in the restroom. Start by removing dirt and debris, then use disinfectant and follow the instructions on the product label.
Replace Toilet Paper and Paper Towels
Make sure your restroom is consistently stocked with the necessary amenities. For example, all stalls should have an ample supply of toilet paper, and there should be enough paper towels to last throughout the day. Also, ensure the garbage cans are not overflowing, which can lead to unsanitary conditions.
Clean the Mirrors
Dirty mirrors can detract from an otherwise clean restroom. Make sure to use some glass cleaner and wipe them down according to the instructions on the product label.
Inspect the Hand Dryers
Since hand dryers are a high-touch surface, you’ll want to clean and disinfect all contact points. You should also inspect them daily to ensure they are working correctly. If they are not working, you’ll want to set aside some paper towels so guests can dry their hands.
Cleaning the Workspace
The workspace of your office is the main area where your employees work and interact with customers, so you’ll want to ensure it remains clean and visually appealing. Here are some steps that will help you achieve that goal.
Disinfect High-Touch Surfaces
High-touch surfaces are breeding grounds for viruses and bacteria. So if they are not cleaned and disinfected regularly, it should be no surprise that your employees are getting sick. Here are some of the most common high-touch surfaces in an office setting:
- Computer mice
- Computer screens
- Fax Machines
High-touch surfaces can differ from office to office, so do a walk-through to identify which spaces need the most attention.
Dust Computers and Related Components
Dusty computers are unsightly and off-putting, especially if your employees have customers at their desks. Make sure to dust them with dust rags and compressed air to ensure every crevice is spotless.
Cleaning and vacuuming the floors will make the area more appealing. This is especially true if you have carpet. Make sure to vacuum your office at least once per day.
Empty Trash Cans
As with the reception area, ensure trash cans are emptied regularly and are not overflowing. This will keep undesirable smells out of the office.
Keep Your Office at Its Best with 360clean
We hope you enjoyed reading this daily office cleaning checklist! At 360clean, commercial office cleaning is nothing new. For nearly two decades, we have offered health-focused office cleaning services for businesses throughout the United States. In that time, we think we’ve perfected the art of keeping businesses looking their best.
We understand that safeguarding your employees’ and customers’ health and well-being is your top priority. That’s why we deploy our proven JaniMed® system, which consists of specialized training, hospital-grade disinfectants, touch surface disinfection, and state-of-the-art equipment, like micro-fiber technology and Hepa Vacuums. The best part is that we can often implement our JaniMed® system at the same price or even less than your current commercial cleaning service.
To learn more about our commercial cleaning services, contact us today for a free quote. Thanks for stopping by our blog; we hope to help you soon!